Porters Lake Taekwondo Parents Association Fundraising Policy
1.0 Club Fundraising
Fundraising types will be divided into two types “group” and “individual”. The type of fundraising shall be agreed upon prior to the start of the fundraiser. All funds raised shall be held by the Porters Lake Taekwondo Parents Association (PLTPA) until the time they are withdrawn by the athlete. Athletes withdraws will be in accordance with Section 2.0
Fundraisers that take place at public venues such as markets, stores or other public locations shall be Group Fundraisers.
Individual fundraisers shall have a clear means of identifying how much each athlete has raised.
1.01 Group Fundraising
When fundraising is being completed as a group all raised money shall be divided equally among all participants. In the cases where athletes decided not to participate in a group fundraiser no funds will be allocated to them. In the case where an athlete cannot attend fundraising events for special or unexpected circumstances they shall not be penalized. In the case where an athlete routinely misses fundraisers and it is determined they are not participating to the best of their abilities the board reserves the right to revoke those funds. All revoked funds would then be divided equally among the remaining members. All funds raised will be held by the PLTPA and will be placed in the athletes account until the athlete makes a withdrawal in accordance to Section 2.0
1.02 Individual Fundraising
When fundraising is being completed individually all monies raised by the athlete shall be for the athlete. All funds raised will be held by the PLTPA and will be placed in the athlete’s account until the athlete makes a withdrawal in accordance with Section 2.0
1.03 White’s Taekwondo Tournament
All monies raised via fundraising in the canteen at the White’s Taekwondo Tournament shall be placed in the General Funds Account of the PLTPA
1.04 National Championship Sponsorship Funds
National Championship sponsorship funds shall be allocated in the following sequence:
1: All coaching expenses related to Nationals shall be withdrawn first.
2: Once all coaching related expenses have been withdrawn, if there is any remaining funds, they shall be divided equally among the National Team Members.
1.05 National Team Group Fundraising
All National Team fundraising shall be considered “Group Fundraising” and therefore divided equally between all National Team Members. In the instance an athlete joins the National Team after fundraising events have been completed, they are not entitled to an equal portion
from those fundraisers prior to the date of joining. Athletes are only entitled to equal portions of the fundraising they have participated in after the date they joined. Where an athlete cannot attend fundraising events for special or unexpected circumstances they shall not be penalized. In the case where an athlete routinely misses fundraisers and it is determined they are not participating to the best of their abilities the board reserves the right to revoke those funds. All revoked funds would then be divided equally among the remaining members. In the cases where athletes decided not to participate in a group fundraiser no funds will be allocated to them. All funds raised will be held by the PLTPA and will be placed in the athlete's account until the athlete makes a withdrawal in accordance with Section 2.0. If an athlete aWer fundraising cannot attend the National Championships their portion of the funds will be placed in their athlete account. Remaining athlete funds after the National Championship shall be moved to the athlete’s account.
2.0 Athlete Funds Withdrawal
Athletes fund withdrawal shall be in accordance with the following rules.
1. Funds withdrawn shall be for the athlete expenses only
2. Receipts shall be provided for any athlete expense being claimed
2.01 Eligible Expenses
The following shall be considered eligible athlete expenses.
1. Tournament Registration
2. Equipment
3. Coaching Fee’s
4. Athlete flights and transportation
5. Lodging
6. Global License
7. Meals